Terms and Conditions: Amdavad National Bookfair-2018

  1. General
    1.1 Ahmedabad Municipal Corporation(AMC)-The Organizer, reserves the right to accept or reject Applications without assigning any reason thereof.
    1.2 Allotment of the stalls to each category of publishers will be at the sole discretion of the Organizer.
    1.3 In case of a natural disaster or if circumstances so warrant, the Organizer reserves the right to postpone, alter or cancel the Fair. In case the Fair is cancelled before the inauguration, rental collected will be refunded at the earliest after deducting the service tax.
    1.4 Applications on being accepted by the Organizer, will be considered as an agreement (under the accepted terms) between the exhibitor and the Organizer subject to the availability of space.
    1.5 Applications received after the last date may be considered subject to availability of space and on a first-come-first-served basis, according to the waiting list.
    1.6 Display of relevant banners, posters, etc. on or within the Stall is permitted. However, no display will be allowed outside the Stall. In case, any publisher/bookseller is found not complying with these guidelines, penalty as per AMC’s terms will be imposed.
    1.7 Sale of books and other reading materials will be permitted on the following conditions:
    (a) Exhibitor(s) will not be allowed to sell eatable items like honey, medicinal products, etc.
    (b) No books or materials forbidden by the law, including violation of copyright act, will be displayed or sold. Exhibitors are solely responsible for any violation in this regard and the Organizer will not be liable for such a violation. Exhibitors will indemnify the Organizer from and against all proceedings and expenses whatsoever in consequence of any such violation.
    1.8 Exhibitors playing Audio or Video DVDs/CDs at the Stalls will ensure that the decibel level of sound does not cause any annoyance to either the neighbouring exhibitors or to the visitors. The Organizer will be the sole judge to decide on this regard and can prohibit exhibitors from playing such Audio/Video.
    1.9 To maintain peace and order during the Book Fair, no literary and cultural programmes will be held at a place or Stall in the Fair Grounds other than at the places designated for such activities by the Organizer. If any exhibitor desires to organize any such programme, it is mandatory for the exhibitors to submit a written request to the Organizer in advance. The same shall be accepted on first-come-first-served basis.
    1.10 No encroachment or extension in the passages is allowed. Exhibitors are, therefore, advised to arrange the display within the space allotted to them, otherwise penalty as per the AMC’s terms will be imposed.
    1.11 Exhibitors are advised not to participate in the Fair if they are subjected to bankruptcy proceedings before a court of law. If any such proceedings are initiated following registration for the Fair, the Organizer needs to be informed by the exhibitor without delay.
    1.12 Only those articles and products may be exhibited which fulfill the applicable legal requirements.
    1.13 The Organizer will decide on its discretion whether any product may be permitted in the Fair if it does not appear to be directly related to the publishing industry.
    1.14 Provisional or unofficially submitted applications or mere reservation requests are invalid and will not be processed until a formal registration is submitted by the stated deadline.
    1.15 It is hereby being informed that an Enforcement Team will be deployed in the Fair venue, wherein the stall allotment of such exhibitors who violate the terms and conditions as mentioned in the Brochure, will be summarily cancelled and they will be required to vacate the premises on the same day without entertaining any claim for refund. The Organizer reserves the right to further allot such stalls to any other exhibitor(s) for the remaining period of the Fair.
  2. Assignment/Subletting
    Without the Organizer’s prior consent in writing, no exhibitor will transfer, sublet or share with or without payment all or part of their allotted space or item within the Fair.
  3. Withdrawal/Cancellation
    3.1 Once booking of the Stall is made by an exhibitor, the same cannot be cancelled or altered under any circumstances. No refund of rental will be made or adjusted against any other forthcoming Fair under any circumstances.
    3.2 Exhibitors will be deemed to have withdrawn if for any reason whatsoever they fail to take possession of the allotted Stall/open Space within 24 hours from the date of inauguration of the Fair. The Organizer may, therefore, dispose the unoccupied space and the said exhibitors will have no right to claim a refund or compensation even if the space is allotted to other exhibitors.
  4. Terms of Payment
    Online Payment via secured encrypted payment gateway while doing online booking or Payment through Demand Draft/Pay Order in favour of “Municipal Commissioner,Ahmedabad’, payable at Ahmedabad. Such payment should be immediately communicated to the AMC with documentary proof for confirmation of booking.
  5. Allotment of Stall
    Allotment of Stalls shall be made by a computerized draw of lots. Allotment letters will be intimated to the exhibitors in advance via email and it will also be notified on the Fair website.
  6. Possession and Vacation
    Exhibitors will be given possession of the Stalls at 12:00 p.m. on 22th Nov 2018. The Stalls may not be dismantled prior to the official breakdown period, that is, on the last day of the Fair. Exhibitor will however, be obligated to vacate their exhibition space in full, prior to the end of the breakdown period.
  7. Dismantling of Stalls
    It shall be the responsibility of the exhibitors to remove all exhibits, tools and other materials at the end of the Fair and leave the Stalls in the same condition in which they were allotted to them. In case if any panels, racks, tables or any other item provided is found to be broken/not further useable or missing, then the cost of those items will be borne by the respective exhibitor.
  8. Telephone Service
    If any Exhibitor avails any telephone line,the same shall be arranged by them and the rental of the telephone connection will be borne by the exhibitor only. The Organizer will only certify their participation, before seeking telephone connection wherever necessary.
  9. Removal of Displays and Goods
    No goods or displays may be removed from the Stalls during the Fair without the written permission of the Organizer.
  10. Cleaning
    While the Organizer will carry out general cleaning, exhibitors will be responsible for the cleanliness of their respective Stalls during the Fair.
  11. Intellectual Property Rights
    It is the sole responsibility of the exhibitors to obtain rights or authorization necessary from the authors whose works are being exhibited or represented in the Fair.
  12. Fair Directory
    12.1 The Organizer reserves the exclusive right to publish and sell the Fair Directory with the advertisements appearing in it.
    12.2 The information necessary for the entries in the Fair Directory will be furnished by the exhibitors and they will be responsible for all given information. The Organizer cannot be held responsible for any factual omissions or errors in reproduction or composition or any other mistakes that may occur. The Organizer reserves the right to modify or edit the text supplied by the exhibitors.
    12.3 The Organizer will have the sole discretion to refuse an entry or to modify the text for the paid advertisements which may be detrimental to the interest of the stakeholders.
  13. Entry of Exhibitors
    Exhibitors will be allowed entry into the Halls from 10:30 a.m. and they have to vacate the halls latest by 10:30 p.m. every day during the Fair.
  14. Modification of Terms and Conditions
    Any of the terms and conditions mentioned above may be relaxed or modified at the discretion of the Competent Authority of the Organizer whose decision will be final and binding.
  15. Jurisdiction
    Any dispute or claim arising out of the participation in the Fair will be subject to the exclusive jurisdiction of the Ahmedabad Courts.
  16. Security
    The Organizer will provide round-the-clock security arrangement in all the Halls during the Fair. However, the Organizer is not liable for the loss or damage to the goods and property of the exhibitors. Exhibitors are, therefore, advised not to leave their Stalls or their belongings unattended during the Fair timings.
  17. Discount
  18. Other
    Use of polythene bag under 40 micron size is prohibited. Therefore, all exhibitors are required to strictly adhere to this.
Ahmedabad Municipal Corporation, Mahanagar Seva Sadan,
Sardar Patel Bhavan,Danapith, Ahmedabad-380001, Gujarat